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Pricing is without doubt one of the most vital components in selecting any software program, particularly DMS (doc administration software program).

Some distributors present clear pricing info on their websites, whereas others want to provide a specialised quote, as corporations’ necessities for software program are inclined to differ.

We’ve developed this pricing information to element pricing varieties, further prices an organization wants to contemplate and pricing examples from in style DMS distributors.

What Is DMS?

Doc administration software program (DMS) is an digital answer devoted to storing, monitoring and archiving recordsdata. It has a number of advantages for corporations, together with decreased expense of storing paper, improved collaboration amongst customers, higher customer support and enhanced compliance with federal or regulatory mandates. Along with doc storage, different options of DMS methods are workflow administration, collaboration, imaging/seize, metadata and model management.

DMS Pricing Fashions

DMS distributors use two in style pricing fashions: subscription internet hosting plans (cloud) or perpetual licensing (on-premise). Right here’s a glance at every.

Subscription plans – When the seller hosts the software program on its servers (also called Software program-as-a-Service), the corporate usually pays a month-to-month or annual subscription price. That is helpful for corporations that don’t wish to host and preserve their information. The usual pricing construction is per person, per 30 days, and is normally based mostly on the variety of workers who entry the software program. Most doc administration software program distributors supply scalable subscription plans which might be based mostly on the variety of customers and the kinds of options which might be included in every plan.

Perpetual licensing – With perpetual licensing, the corporate hosts the info by itself servers, so it solely must pay for the software program upfront. It might pay a recurring value, usually yearly, for upkeep or assist. Perpetual licensing is a beautiful possibility for companies which might be involved with information safety or have complicated wants (e.g., giant organizations).

Open Supply Software program

Some distributors supply open supply software program, the place the corporate downloads the seller’s supply code after which installs/modifies that code into their methods. Two notable distributors within the DMS market that present open supply options are LogicalDOC and OpenKM. Open supply options could be a problem in some instances, because the firm bears the price of internet hosting the software program and there are restricted buyer assist choices.

Extra Prices To Contemplate

Many providers are included within the unique subscription or licensing worth. Nevertheless, some distributors could present different providers at further prices, so corporations might want to take that into consideration.

Implementation – Costs of implementation providers differ by vendor and might embody entry to a devoted implementation specialist, set up, software program customization, information migration and integration to different software program (e.g., venture administration options or accounting methods).

Coaching – Some distributors could embody primary coaching providers totally free, whereas others supply them at a further value, particularly if the coaching is finished on the shopper’s web site.

Assist – Primary assist (e.g., data base, e mail assist) is usually included within the worth. Nevertheless, some distributors supply elective superior assist, akin to entry to a devoted customer support supervisor.

DMS Vendor Pricing

We’ve in contrast pricing for some in style DMS options. There are various distributors out there that don’t publicly present pricing particulars, so that you’ll have to contact them immediately for a quote.

Field – Field has 5 pricing tiers for companies (billed yearly). The Starter tier accommodates three to 10 customers and prices $5 per person, per 30 days. It has a 100 GB file storage capability, 2 GB file sharing capability and cellular machine administration integration. The Enterprise tier prices $15 per person, per 30 days (requires a three-user minimal), and affords limitless storage, as much as 5 GB file sharing capability, the power to handle bulk customers and the power to save lots of as much as 50 variations of a file.

The Enterprise Plus tier is priced at $25 per person, per 30 days, and consists of as much as 15 GB file sharing capability, limitless exterior collaborators, full content material visibility, full person exercise monitoring, and metadata and customized templates. The Enterprise tier prices $35 per person, per 30 days and has as much as 50 GB file sharing capability and extra security measures, akin to password enforcement, restriction of offline entry and multifactor authentication.

Lastly, the Enterprise Plus tier is a brand new plan that features the entire options of the opposite plans, plus as much as 150 GB file sharing capability, limitless model historical past, enhanced assist providers and entry to the Field Platform, Field Protect and Field Governance options. Please contact Field immediately for a quote.

Contentverse – This software program is accessible in two pricing packages: Skilled and Enterprise. Skilled prices $15 per person, per 30 days, and consists of cellular performance, superior search and staff collaboration. Enterprise is priced at $33 per person, per 30 days and boasts further options, akin to annotations and redactions, model management, integration to Microsoft Workplace and superior safety setup. The seller affords perpetual licenses. Please contact them for a quote.

Doc Locator – ColumbiaSoft affords two annual subscription pricing plans for Doc Locator: On-Premise ($41 per person, per 30 days) and Hosted $48 per person, per 30 days).

The instance pricing displays 15 or extra customers. ColumbiaSoft additionally gives 4 licensing choices: named person (single person), devoted desktop, concurrent desktop and concurrent internet. Pricing for the choices is accessible by quote.

There are further charges for implementation and coaching providers. Please contact ColumbiaSoft immediately for these costs.

Dropbox Enterprise – Dropbox Enterprise consists of six plans. The Skilled plan prices $19.99 per 30 days for a single person ($16.58 per 30 days for single person if billed yearly) and consists of 3 TB of storage and plenty of primary Dropbox options. There’s a separate plan, Dropbox One, that features eSignature performance for $31.99 per 30 days ($24.99 per 30 days if billed yearly).

The Normal plan prices $18 per person, per 30 days ($15 per person, per 30 days if billed yearly) and consists of 5 TB of storage. There’s a separate plan, Normal + DocSend, that prices $83 per person, per 30 days ($50 per person, per 30 days if billed yearly) that features DocSend’s options (e.g., real-time doc analytics, a number of paperwork with a single hyperlink, e mail verification). The Superior plan is priced at $30 per person, per 30 days ($24 per person, per 30 days if billed yearly) and has limitless storage. The Enterprise plan requires a quote. For particular options listed beneath every plan, head over to our Dropbox Enterprise pricing publish.

Evernote Groups – Evernote Groups prices $24.99 per person, per 30 days ($20.83 per person, per 30 days if billed yearly) and requires a minimal of two customers. It consists of limitless collaboration areas and different Evernote options.

FileCenter – Firms can select from three plans: Normal ($100), Professional ($200) and Professional Plus ($300). The Normal version consists of primary doc administration options, whereas the Professional version provides on e mail file sending, single-click conversions to PDFs and tech assist. The Professional Plus gives extra further options, akin to computerized web page cleanups and barcode assist.

The pricing above displays a single license. For multilicense alternatives, please contact the seller for a worth quote. The worth consists of the primary 12 months of upkeep, however annual upkeep renewals value $25 (Normal), $50 (Professional) and $75 (Professional Plus).

Fluix – The Fluix Core plan is $30 per person, per 30 days, and requires a minimal of 10 customers. It consists of many options, akin to annotations, workflows, digital signature, doc exercise monitoring and entry to a devoted Buyer Success Supervisor. Fluix affords a variety of add-on options, akin to Energy Analytics ($10 per person, per 30 days) and Conditional Logic ($5 per person, per 30 days).

GoCanvas – Customers can join a 10-day free trial after which choose any of the 2 pricing plans. The Important plan accommodates as much as three customers (extra might be added for a further value). It consists of options, akin to limitless kinds/submissions/information storage, real-time collaboration, autofill with preexisting information, the power to seize and add pictures, offline entry, one free demo kind, precedence tech assist and a self-paced on-line onboarding program. GoCanvas affords analytics and integrations for a further value.

The Elite plan accommodates as much as seven customers (extra might be added for a further value). It consists of the entire options of the Important plan, plus buyer going through kinds, analytics, integrations, API, single sign-on, two free demo kinds and a devoted buyer onboarding program.

GoCanvas now not publishes its pricing, so please contact the seller for a quote.

Google Drive – Google Drive is free for particular person use. Nevertheless, enterprise can select from Google Workspace’s 4 pricing plans that embody Google Drive and different Google instruments. The Enterprise Starter plan prices $6 per person, per 30 days for as much as 30 GB of storage, video conferencing, and telephone, e mail and on-line assist. The Enterprise Normal plan is priced at $12 per person, per 30 days for as much as 2 TB of storage, video recording and as much as 150 contributors in video conferences. The Enterprise Plus plan prices $18 per person, per 30 days for as much as 5 TB of storage, attendance monitoring and as much as 250 contributors in video conferences, eDiscovery, information retention and superior endpoint administration. The Enterprise plan’s pricing is accessible by quote solely, and consists of further options, akin to enhanced assist, limitless storage, noise cancellation and in-domain stay streaming inside conferences and enterprise endpoint administration.

PaperPort – Kofax affords two PaperPort desktop software program merchandise with core doc administration options like PDF encryption, shared community folders and a Microsoft SharePoint connector. PaperPort 14.7 Skilled is geared towards small companies and prices $199 per unit. PaperPort 14.7 Enterprise helps bigger departments and organizations, however its pricing will not be accessible publicly. Please contract Kofax for a quote.

pCloud – This software program has two pricing tiers: Premium and Premium Plus. The Premium tier prices $49.99 a 12 months and consists of all of pCloud’s options, akin to 500 GB of storage. The Premium Plus tier is priced at $99.99 a 12 months and consists of 2 TB of storage. pCloud affords a lifetime subscription the place customers pays a one-time price of $199 for Premium and $399 for Premium Plus and use the account for a lifetime. There’s additionally a brand new customized lifetime plan with 10 TB of storage for $1,190.

Pricing for pCloud Enterprise begins at $9.99 per person, per 30 days (month-to-month) or $7.99 per person, per 30 days (yearly). Please contact their gross sales staff to study extra.

PinPoint – Pricing for PinPoint begins at $17 per person, per 30 days and relies on the variety of customers. Assist, coaching, product updates and a devoted Account Supervisor are included within the worth. Contact LSSP immediately for a custom-made quote.

Zoho WorkDrive – Zoho Docs has a 15-day free trial, and there are three plans. The Starter plan prices $2.50 per person, per 30 days, has a 1 GB file add restrict and storage begins at 1 TB per staff for as much as 10 customers. It consists of many options, akin to staff folders, granular entry controls, the Zoho Workplace Suite, cellular entry, desktop sync, common content material search, an admin dashboard and comply with updates.

The Group plan prices $4.50 per person, per 30 days, has a 5 GB file add restrict and storage begins at 3 TB per staff for as much as 10 customers. It consists of the entire options of the Starter plan, plus limitless file versioning, a file exercise timeline and teams.

The Marketing strategy prices $9 per person, per 30 days, has a 50 GB file add restrict and storage begins at 5 TB per staff for as much as 10 customers. It consists of the entire options of the Group plan, plus customized branding, staff folder exercise timeline, superior admin controls, customized information retention, full content material visibility, area verification, two-factor authentication and IP restriction.

Backside Line

The vast majority of the distributors that we’ve listed deploy the per-user/per-month pricing technique with totally different tiers that provide particular options. For corporations, the secret’s to determine what number of customers will entry the software program, what options are obligatory versus good to have and the way the software program shall be carried out (cloud versus on-premise). It’s additionally vital to contemplate any further charges for implementation, coaching or assist.

When you’re searching for extra info on doc administration software program or wish to evaluate totally different distributors, we’ve reviewed greater than 25 options.

Obtain This Pricing Information As a PDF